SVS Oilfield FZCO, part of SVS Chemical and formerly known as SVS Global FZ LLC DMCC, is looking for a Junior Import & Export Documentation Executive to join its team in Dubai. This is a great starting point for someone who wants to learn international trade from the inside. As Junior Import & Export Documentation Executive, you’ll prepare and check shipping documents such as commercial invoices, packing lists, bills of lading, and certificates of origin; coordinate with shipping lines, freight forwarders, suppliers, and customers; follow up on shipment schedules and delivery status; help with customs clearance paperwork; keep accurate shipment records; and support the wider team with day-to-day shipping and logistics tasks. Freshers are welcome, and candidates with a year of relevant experience are preferred.
About SVS Oilfield FZCO — International Chemical Trading
Company: SVS Oilfield FZCO (formerly SVS Global FZ LLC DMCC)
Parent Group: SVS Chemical
Industry: Chemical trading and supply
Markets: UAE, GCC, Africa, and Asia
Focus: Oilfield, refinery, and water treatment industries
Junior Import & Export Documentation Role — Trade Documentation & Coordination
Department: Import & Export Operations
Primary Focus: Shipping documents, customs formalities, shipment coordination
Scope: Cross-border trade across UAE, GCC, Africa, and Asia
Mission: Keeping shipments moving accurately and on time
Junior Import & Export Documentation Position Overview
The Junior Import & Export Documentation Executive role at SVS Oilfield FZCO sits at the center of the company’s day-to-day trade operations in Dubai. SVS Oilfield is an established international trading company supplying chemicals to the oilfield, refinery, and water treatment industries, with a growing network of suppliers and customers across the UAE, the GCC, Africa, and Asia. Every shipment depends on accurate paperwork, so this role focuses on making sure documents are prepared, checked, and submitted on time. You’ll prepare and review commercial invoices, packing lists, bills of lading, and certificates of origin, confirming that details match across each document. You’ll also stay in regular contact with shipping lines, freight forwarders, suppliers, and customers to track shipment schedules and delivery status, follow up on anything pending, and resolve questions before they slow a shipment down. Customs clearance documentation and other import and export formalities are part of the work, as is keeping organized records of every shipment and working closely with internal colleagues to keep handling smooth.
As Junior Import & Export Documentation Executive, you’ll build a practical understanding of international trade, shipping documentation, and logistics coordination while working within an established trading company. The role suits someone who is sincere, organized, and eager to learn, and who takes responsibility for assigned work and follow-up. A bachelor’s degree in commerce, business administration, logistics, or a related field is expected, and a basic understanding of import and export procedures is an advantage. Previous experience in a trading or logistics company is a bonus, though freshers are encouraged to apply. Good communication and coordination skills, confidence with Microsoft Excel, Word, and Outlook, and strong attention to detail round out the profile. For someone starting out in trade and shipping, this position offers a practical, supportive route into international business in one of the world’s busiest trading hubs.
Why This Role Matters: As Junior Import & Export Documentation Executive at SVS Oilfield FZCO, you learn the paperwork that keeps international trade moving, see how chemical shipments travel across multiple markets, build relationships with freight forwarders and shipping lines, gain hands-on exposure to customs formalities, develop attention to detail that employers value, grow alongside an expanding trading company, and start a career in import and export operations in Dubai.
Key Responsibilities & Documentation Duties
Shipping Document Preparation
- Prepare commercial invoices for shipments
- Compile and check packing lists
- Prepare bills of lading accurately
- Process certificates of origin
- Verify document details match across shipments
- Ensure all documents are accurate before submission
Coordination with Shipping Partners
- Coordinate with shipping lines on shipment matters
- Work with freight forwarders on schedules and bookings
- Liaise with suppliers on shipment documentation
- Communicate with customers on shipment status
- Resolve queries quickly with partners
- Maintain professional relationships with logistics contacts
Shipment Tracking & Follow-Up
- Follow up on shipment schedules and timelines
- Track documentation and delivery status
- Chase pending documents and approvals
- Flag delays and potential issues early
- Manage follow-ups on assigned pending matters
- Keep shipment progress updated for the team
Customs & Regulatory Formalities
- Assist with customs clearance documentation
- Support import and export formalities
- Help prepare documents required for customs processing
- Follow documentation requirements for each shipment
- Learn UAE and international trade procedures
- Support compliance with shipping paperwork rules
Records & Administration
- Maintain proper records of all shipments
- File and organize shipment documentation
- Keep documentation trail complete and accessible
- Use MS Excel for tracking and reporting
- Prepare correspondence using Word and Outlook
- Keep records accurate and up to date
Team Support & Logistics Activities
- Coordinate with internal teams for smooth handling
- Support daily shipping and logistics activities
- Assist colleagues with urgent shipment needs
- Contribute to a organized and responsive team
- Take responsibility for assigned tasks
- Learn from experienced trade professionals
Qualifications & Requirements
Education & Experience
- Bachelor’s degree in Commerce, Business Administration, Logistics, or related field
- One year of relevant experience preferred (not mandatory)
- Freshers are welcome to apply
- Previous trading or logistics company experience is an advantage
Technical Knowledge
- Basic understanding of import and export procedures (advantage)
- Familiarity with shipping documentation
- Working knowledge of MS Excel
- Working knowledge of MS Word and Outlook
Professional Competencies
- Good communication and coordination skills
- Good attention to detail and organizational skills
- Ability to manage assigned work independently
- Ability to follow up on pending matters consistently
- Willingness to learn and take responsibility
- Sincere, responsible, and positive attitude
Career Development & Growth Opportunities
Professional Advancement
- Entry-level route into international trade and documentation
- Pathway toward Import & Export Executive or Coordinator roles
- Growth opportunities within an expanding trading company
- Exposure to multi-market operations across UAE, GCC, Africa, and Asia
Learning & Development
- Hands-on experience with shipping and customs documentation
- Practical knowledge of international trade operations
- Working relationships with shipping lines and freight forwarders
- On-the-job learning from experienced trade professionals
About SVS Oilfield FZCO — Chemical Trading Excellence
SVS Oilfield FZCO, formerly SVS Global FZ LLC DMCC and part of SVS Chemical, is an established international trading company based in Dubai. The company trades and supplies chemicals primarily serving the oilfield, refinery, and water treatment industries, working with a strong network of international suppliers and customers. With business operations spanning the UAE, GCC, Africa, and Asia, the company continues to expand into new markets while focusing on reliable supply and professional service.
Career Excellence in Trade & Documentation: Join an established trading company, learn import and export documentation from the ground up, work with international shipping partners, gain exposure to customs formalities, develop trade and logistics skills, grow with a company expanding across multiple markets, and build a foundation for a long-term career in international trade in Dubai.
Who Should Apply?
- Fresh Graduates: With commerce, business, or logistics degrees
- Documentation Assistants: Seeking a trade-focused role
- Logistics Students: Ready to start their career
- Trade Enthusiasts: Interested in import and export
- Office Administrators: Wanting to move into shipping operations
- Sincere, Organized Candidates: Eager to learn and take responsibility
Recently Opening Job👇
