Admin and Procurement Executive Jobs Dubai UAE 2026

AMS International UAE is hiring a proactive Admin & Procurement Executive in Dubai to manage purchasing and supplier coordination across Marketing, HR, Insurance, Events, Administration, and General Operations. You will source suppliers and service providers in the UAE and internationally, compare quotations, negotiate prices, raise purchase orders, keep procurement records in order, and support communication with Chinese suppliers and China-based teams. Fluent English is required, and Mandarin Chinese is a strong advantage — making this a good fit for a commercially minded, organised professional who likes managing many requests at once.

Company: AMS International UAE, with an office in Dubai

Role Purpose: Manage purchasing and supplier coordination for the business’s indirect spend — marketing, HR, insurance, events, administration, and general operations

Supplier Scope: UAE-based and international suppliers, including Chinese suppliers and China-based teams where needed

Working Style: Independent handling of multiple procurement requirements, with close coordination across departments

Level and Type: Associate level, full-time

Varied Spend Categories: Marketing materials, events, insurance, HR services, and office supplies mean no two weeks look the same

Cross-Department Visibility: You work with Marketing, HR, and Operations teams, so people across the business know and rely on you

International Edge: Supporting communication with Chinese suppliers makes Mandarin a real career advantage here

Commercial Skills: Quotation comparison, negotiation, and cost-saving work build skills that transfer to any procurement career

The Admin & Procurement Executive sources suppliers and service providers in the UAE and internationally, obtains and compares quotations, negotiates prices, and evaluates commercial terms. You will procure marketing materials, event services, office supplies, insurance, HR services, and other business requirements; prepare purchase orders; maintain procurement records, invoices, contracts, and supplier databases; coordinate deliveries, service providers, contract renewals, and invoice follow-ups; track budgets and identify cost-saving opportunities; provide procurement updates; and support communication with Chinese suppliers and China-based teams where required.

Why This Admin & Procurement Executive Role Stands Out: It covers indirect procurement — marketing, events, insurance, HR services, and corporate services — a category many procurement professionals want experience in, the mix of sourcing, negotiation, purchase orders, and contract renewals gives you the full procurement cycle in one role, working with Marketing, HR, and Operations teams builds the stakeholder skills that lead to senior procurement and commercial roles, Mandarin Chinese ability is a clear differentiator for a Dubai role that supports Chinese suppliers and China-based teams, and the focus on budgets and cost-saving opportunities lets you show measurable results to management.

 Key Responsibilities

Sourcing, Quotations & Negotiation

• Source suppliers and service providers in the UAE and internationally
• Obtain and compare quotations, negotiate prices, and evaluate commercial terms
• Procure marketing materials, event services, office supplies, insurance, HR services, and other business requirements

Purchase Orders, Records & Contracts

• Prepare purchase orders and maintain procurement records, invoices, contracts, and supplier databases
• Coordinate deliveries, service providers, contract renewals, and invoice follow-ups
• Keep documentation organised so spend can be traced and audited

Budget Tracking & Cost Savings

• Track budgets, identify cost-saving opportunities, and provide procurement updates
• Coordinate with different departments to understand requirements before purchasing
• Deliver cost-effective purchasing solutions while managing several requirements independently

China Supplier Communication

• Support communication with Chinese suppliers and China-based teams where required
• Use Mandarin Chinese to speed up clarifications and reduce misunderstandings, where applicable

Candidate Requirements

• 2–4 years of experience in procurement, purchasing, vendor management, or commercial administration
• Experience in indirect procurement — including marketing, events, corporate services, or insurance — is preferred
• Strong supplier sourcing, negotiation, quotation comparison, and follow-up skills
• Good knowledge of UAE suppliers and service providers
• Proficiency in MS Office, particularly Excel; ERP experience is an advantage
• Excellent communication, coordination, and organisational skills
• Fluent English; Mandarin Chinese proficiency is a strong advantage

Ideal Candidate

• A commercially minded and organised professional who can independently manage multiple procurement requirements, coordinate with different departments, and deliver cost-effective purchasing solutions

 About This Dubai Procurement Opportunity

Every business spends heavily on things that are not its core product — marketing, events, insurance, HR services, and office needs. Managing that indirect spend well takes a procurement professional who can find the right suppliers, compare offers honestly, negotiate, and keep clean records. That is what an Admin & Procurement Executive does at AMS International UAE.

Dubai’s supplier market is large and fast-moving, which makes good knowledge of UAE suppliers a real advantage. Add the ability to work with Chinese suppliers in Mandarin and you become a rare and useful hire for a business that buys both locally and internationally.

Career Excellence: Build your procurement career in Dubai — where sourcing skill, sharp negotiation, and tidy follow-through turn everyday purchasing into real savings for the business.

 Who Should Apply?

• Procurement and Purchasing Executives: With 2–4 years of experience in procurement, purchasing, or vendor management in the UAE
• Indirect Procurement Professionals: Who have bought marketing, events, insurance, or corporate services
• Commercial Administrators: Who handle contracts, invoices, and supplier records and want a more commercial role
• Mandarin-Speaking Candidates: Who can support communication with Chinese suppliers and China-based teams
• Organised Multi-Taskers: Who negotiate well, follow up consistently, and work comfortably in Excel

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