Egis, an international leader in architecture, engineering, and mobility services operating in 100 countries, is hiring a Document Controller in Dubai to manage, control, and maintain all project documentation for complex regional development projects, ensuring compliance with company standards and procedures.
 About the Company — Egis in the Middle East
Global Reach: Operating in 100 countries with 19,500 employees worldwide
Regional Presence: 3,500 employees across 8 countries in the Middle East
Project Track Record: Over 700 complex development projects delivered regionally
Industry Ranking: Among the top ten firms in the Middle East by Engineering News Record (ENR)
Core Focus: Intelligent infrastructure and buildings responding to the climate emergency
Career Impact & Document Control Opportunity
Strategic Location: Dubai — a regional hub for Egis’s Middle East engineering operations
Technical Ownership: Establish and maintain comprehensive document control systems
Cross-Project Collaboration: Work with project teams on version control and revision management
Career Growth: Build specialized Aconex EDMS expertise within a top-ten regional engineering firm
Position Overview
We are seeking a highly organized and efficient Document Controller to join the team in Dubai, United Arab Emirates. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.
Why This Role Matters:Â As Document Controller at Egis, you establish and maintain a comprehensive document control system supporting complex regional development projects, manage the timely logging, distribution, and retrieval of incoming and outgoing documents, ensure proper document version control and revision management across project teams, conduct regular audits to maintain compliance with document control procedures, train and support team members on document control processes and systems, and build specialized Aconex EDMS expertise within one of the Middle East’s top-ranked engineering firms.
Key Responsibilities
Document Control System Management
- Establish and maintain a comprehensive document control system for all project-related documents
- Receive, log, and distribute incoming and outgoing documents in a timely manner
- Ensure all documents are properly filed, stored, and easily retrievable
Registers, Workflows & Compliance
- Maintain and update document registers, databases, and archives
- Implement and monitor document control procedures and workflows
- Conduct regular audits to ensure compliance with document control procedures
Project Support & Version Control
- Assist in the preparation and distribution of reports, presentations, and project-related materials
- Collaborate with project teams to ensure proper document version control and revision management
Training & System Implementation
- Train and support team members on document control processes and systems
- Assist in the implementation and maintenance of electronic document management systems
🎓 Qualifications & Requirements
Educational Requirements
- Bachelor’s degree in Business Administration, Information Management, or a related field
Experience Requirements
- 10 years of experience in document control or a similar role, preferably in construction, engineering, or related industries
- Proficiency using EDMS systems (Aconex) and Microsoft Office Suite (Word, Excel, PowerPoint)
Essential Skills
- Strong knowledge of document control processes, best practices, and industry standards
- Excellent organizational and time management skills with keen attention to detail
- Experience with database management, data entry, and filing/archiving systems
- Knowledge of relevant industry regulations and standards
- Fluency in English; knowledge of Arabic is a plus
About Egis
Egis is an international player active in architecture, consulting, construction engineering, and mobility services, creating and operating intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable, and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients. With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects and is ranked among the top ten firms in the region by Engineering News Record (ENR), serving as a trusted partner for regional governments, investors, and developers.
Career Excellence: Build specialized Aconex EDMS and document control expertise supporting major regional infrastructure projects at a top-ten Middle East engineering firm.
Who Should Apply?
- Document Controllers:Â With 10 years of experience in construction or engineering environments
- Aconex EDMS Specialists:Â Skilled in electronic document management systems
- Project Documentation Managers:Â Experienced with version control and revision management
- Compliance-Focused Professionals:Â Comfortable conducting regular document control audits
- Bilingual Candidates:Â Fluent in English, with Arabic language skills as a strong plus
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