An organised, detail-oriented, and proactive Procurement & Logistics Associate is needed to support purchasing, logistics, shipment coordination, documentation, and reporting functions for a trading/construction company in the United Arab Emirates. This role offers a salary range of AED 4,000–5,500 and suits candidates with 3–5 years of relevant experience.
About the Role
The Procurement & Logistics Associate will manage end-to-end purchasing activities, coordinate local and international shipments, maintain accurate documentation, and support ERP-based reporting. The position bridges procurement, logistics, and internal coordination across warehouse, operations, accounts, and management teams.
Career Impact & Growth Opportunity
The UAE’s trading and construction sectors continue to rely heavily on skilled procurement and logistics professionals to keep supply chains efficient and cost-effective. This role offers hands-on exposure to purchasing, freight coordination, vendor management, and ERP systems — valuable, transferable experience for long-term growth in supply chain and procurement careers.
Why This Role Matters
Procurement and logistics associates are essential to keeping purchasing cycles, shipments, and supplier relationships running smoothly. Accurate documentation, timely follow-up, and proactive issue escalation directly reduce delays, control costs, and keep operations, accounts, and management aligned on supply chain performance.
Key Responsibilities
Purchasing & Supplier Management
- Prepare and process Purchase Requests (PRs) and Purchase Orders (POs)
- Obtain quotations and prepare comparative statements for purchasing decisions
- Follow up with suppliers on pricing, availability, confirmations, and delivery schedules
- Maintain the supplier database and assist with vendor evaluation and performance tracking
Logistics & Shipment Coordination
- Coordinate local and international shipments with suppliers, freight forwarders, transporters, and warehouse teams
- Track shipment status, ETAs, and delays, escalating issues when necessary
- Arrange deliveries and maintain accurate shipment trackers
Reporting, Documentation & Filing
- Maintain accurate purchase, shipment, delivery, and supplier records in both physical and digital formats
- Prepare regular purchase, logistics, and delivery reports
- Track open POs, pending deliveries, quotations, and outstanding requirements
- Check documents for missing information, discrepancies, or errors
Excel, ERP & Internal Coordination
- Maintain data and prepare reports and tracking sheets in Excel
- Enter and update transactions in the ERP system (FirstBit ERP experience an advantage)
- Work closely with warehouse, site/operations, accounts, and management teams
- Follow up on pending requests and flag delays, shortages, or discrepancies promptly
Qualifications & Requirements
- Bachelor’s degree or diploma in Logistics, Supply Chain, Procurement, Accounting, Finance, Business Administration, or a related field
- 3-5 years of experience in purchasing, logistics, supply chain, procurement, accounting, finance, or trading operations
- Logistics/shipment coordination experience highly preferred
- Strong Excel skills and ERP system experience (FirstBit ERP is an advantage)
- Strong documentation, filing, and record-keeping skills
- Excellent attention to detail, communication, follow-up, and time management abilities
About the Opportunity
This position is based within the UAE’s active trading and construction industry, where efficient procurement and logistics operations are critical to project timelines and cost control. It offers a structured entry point into supply chain and procurement careers, with exposure to both local and international shipment coordination.
Who Should Apply
This role suits organised, proactive professionals with a background in procurement, logistics, or supply chain operations who are comfortable managing multiple moving parts — purchase orders, shipments, supplier follow-ups, and ERP reporting — while maintaining accuracy and meeting deadlines in a fast-paced trading/construction environment.
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