Peak Energy Solutions is hiring a Junior Commercial & Operations Coordinator in Abu Dhabi, UAE, to support the day-to-day operations of a growing oil & gas and industrial trading company. The role covers order coordination, commercial documentation, logistics, accounts support, inventory, vendor registrations, and general business administration.
About the Role
Core Function: Supporting day-to-day operations across order coordination, documentation, and admin
Company Focus: Growing oil & gas and industrial trading company
Scope: Logistics, accounts support, inventory, and vendor registrations including ADNOC
Ideal Candidate: Organized, detail-oriented, proactive, and independent
 Career Opportunity in UAE Oil & Gas Commercial Operations
Strategic Location: Abu Dhabi — a central hub for oil & gas and industrial trading in the UAE
Cross-Functional Exposure: Working across procurement, logistics, accounts, and business administration
ADNOC Registration Experience: Coordinating with ADNOC and other UAE government and industrial entities
Career Growth: A strong entry point into oil & gas and industrial trading operations
Position Overview
This Junior Commercial & Operations Coordinator role involves coordinating and tracking the complete order lifecycle from customer PO through supplier PO, procurement, delivery, invoicing, and closure. You will prepare quotations, purchase orders, and invoices, coordinate logistics and deliveries, support invoice recording and payment follow-up, monitor inventory, and support customer and vendor registrations including ADNOC portal updates.
Why This Role Matters:Â As Junior Commercial & Operations Coordinator, you gain broad, hands-on exposure across order processing, commercial documentation, logistics, and accounts within a growing oil & gas and industrial trading company, build valuable experience with ADNOC and UAE vendor registration systems, develop strong organizational and follow-up skills managing multiple priorities independently, work across different business functions rather than a single narrow role, and establish a strong foundation for a long-term career in oil & gas and industrial commercial operations.
Key Responsibilities
Order Coordination & Documentation
- Coordinate and track the complete order lifecycle from customer PO through order closure
- Prepare and maintain quotations, purchase orders, invoices, delivery notes, and order files
- Coordinate logistics, deliveries, collections, suppliers, and service providers
- Coordinate with the Procurement Engineer and suppliers on order status and documentation
Accounts, Inventory & Registrations
- Support invoice recording, customer payment follow-up, expense records, and QuickBooks entries
- Support inventory and stock monitoring, maintaining accurate inventory records
- Support customer and vendor registrations, document renewals, and portal updates, including ADNOC
Reporting & Business Support
- Maintain accurate operational records, trackers, reports, and filing systems
- Monitor pending activities, deadlines, payments, deliveries, and documentation requirements
- Prepare reports and trackers for management, ensuring outstanding actions are followed through
- Provide operational and administrative support, including agreements and business correspondence
Qualifications & Requirements
Educational Requirements
- Bachelor’s degree in Business Administration, Commerce, Supply Chain, Accounting, Engineering, or a related field
Experience Requirements
- 2 to 4 years of relevant UAE experience in operations, commercial coordination, order processing, or administration
- Experience within oil & gas, industrial trading, engineering, technical services, or equipment supply strongly preferred
- Experience handling purchase orders, invoices, delivery notes, quotations, and order documentation
- Experience with invoice recording, payment follow-up, and basic accounts administration
Essential Skills
- Good knowledge of Microsoft Excel, Word, Outlook, and general business systems
- Strong organizational, documentation, and follow-up skills
- Good written and spoken English
- Strong attention to detail and ability to manage multiple priorities
- Ability to work independently and take ownership of assigned responsibilities
Preferred Qualifications
- Experience with QuickBooks or similar accounting software
- Experience with ADNOC or other UAE customer/vendor registration systems
- UAE driving license
About This Opportunity
We are looking for someone reliable, organized, hands-on, and comfortable taking ownership of assigned responsibilities. The ideal candidate will have experience working in a small or medium-sized trading, oil & gas, engineering, or industrial company and should be comfortable working across different business functions, able to independently track orders, documentation, invoices, deliveries, payments, registrations, and pending activities without requiring constant follow-up from management.
Career Excellence: Build broad commercial and operations experience within a growing oil & gas trading company.
Who Should Apply?
- Commercial/Operations Coordinators: With 2–4 years of relevant UAE experience
- Oil & Gas/Industrial Trading Professionals:Â With experience in a small or medium-sized trading company
- QuickBooks-Skilled Candidates:Â Comfortable with basic accounts administration
- ADNOC Registration-Experienced Professionals:Â Familiar with UAE vendor/customer registration systems
- Independent, Detail-Oriented Coordinators:Â Comfortable managing multiple priorities without constant follow-up
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