MADI International, a leading logistics and distribution company in Dubai, is seeking an experienced Warehouse Coordinator to oversee daily warehouse operations. This is an exceptional opportunity for a highly organized, detail-oriented logistics professional with strong inventory control experience. As Warehouse Coordinator, you’ll manage inventory operations including receiving, storing, tracking, and auditing stock; oversee order fulfillment through picking, packing, and shipping; coordinate daily warehouse activities; manage 3PL provider relationships; maintain documentation and compliance records; and prepare operational reports identifying improvement opportunities for optimal warehouse performance.
About MADI International — Dubai Logistics Leader
Industry Focus: Logistics, warehousing, and distribution services
Specialization: Inventory management, order fulfillment, supply chain coordination
Geographic Presence: Strategic operations across UAE with Dubai headquarters
Reputation: Trusted logistics partner supporting business growth and customer satisfaction
Excellence: Committed to efficient operations and service quality
Warehouse Coordinator Role — Inventory & Logistics Leadership
Department: Warehouse Operations, Dubai Facility
Primary Focus: Inventory management, order fulfillment, warehouse coordination
Scope: 3PL management, freight coordination, documentation, reporting
Mission: Ensuring smooth warehouse operations and customer satisfaction
Warehouse Coordinator Position Overview
The Warehouse Coordinator position at MADI International represents a critical leadership role ensuring efficient warehouse operations and logistics coordination in Dubai. You’ll manage comprehensive inventory operations including receiving goods, proper storage, stock tracking, and regular auditing to ensure accuracy and availability. Your responsibilities encompass overseeing order fulfillment activities including picking, packing, shipping, and delivery coordination; managing returns and resolving discrepancies promptly; coordinating daily warehouse activities with precision; monitoring third-party logistics (3PL) staff performance; supervising loading and unloading operations; and liaising with freight carriers to ensure efficient transportation and timely service delivery. This role requires extensive warehouse experience, deep knowledge of inventory management systems and ERP platforms, proven 3PL provider coordination experience, and strong organizational capabilities.
As Warehouse Coordinator, you’ll maintain accurate logistics documentation, invoices, and compliance records including customs and regulatory requirements essential for seamless operations. You’ll prepare comprehensive operational reports on inventory levels, shipments, warehouse performance, and labor productivity while identifying and communicating improvement opportunities to management. Your expertise directly impacts warehouse efficiency, inventory accuracy, order fulfillment speed, customer satisfaction, regulatory compliance, and MADI International’s reputation as reliable logistics partner in Dubai and UAE region. This position requires managing complex operations with precision, coordinating multiple departments, communicating effectively with freight carriers and 3PL providers, and driving continuous operational improvement through systematic analysis and recommendations.
Why This Role Matters: As Warehouse Coordinator at MADI International, you ensure efficient warehouse operations in Dubai’s competitive logistics market, manage inventory accuracy and availability for customer satisfaction, oversee order fulfillment from receipt to delivery, coordinate 3PL providers ensuring service quality, maintain regulatory compliance and documentation excellence, advance logistics career with established UAE company, and contribute to MADI International’s success as trusted distribution partner.
Key Responsibilities & Warehouse Coordination Duties
Inventory Operations & Stock Management
- Manage comprehensive inventory operations including receiving and storing goods
- Execute accurate tracking and regular auditing of stock to ensure availability
- Maintain inventory records and systems ensuring data accuracy and completeness
- Verify incoming goods against documentation and quality standards
- Coordinate storage organization ensuring efficient space utilization
- Support inventory system updates and compliance with warehouse procedures
Order Fulfillment & Shipping Coordination
- Oversee order fulfillment process including picking and packing accuracy
- Coordinate shipping and delivery activities ensuring on-time dispatch
- Manage returns processing and discrepancy resolution promptly
- Verify order accuracy before shipment to ensure customer satisfaction
- Support freight carrier coordination for transportation efficiency
- Track shipment status and communicate with customers as needed
Daily Warehouse Operations & 3PL Coordination
- Coordinate daily warehouse activities ensuring smooth operations
- Monitor third-party logistics (3PL) staff performance and productivity
- Supervise loading and unloading operations for safety and efficiency
- Manage warehouse scheduling and resource allocation
- Ensure compliance with warehouse safety standards and procedures
- Address operational challenges and implement solutions promptly
Freight & Logistics Provider Management
- Liaise with freight carriers and 3PL providers for transportation coordination
- Ensure efficient service quality from external logistics partners
- Resolve transportation and shipping issues promptly
- Manage carrier communications and documentation requirements
- Track freight status and delivery confirmations
- Support vendor evaluation and performance monitoring activities
Documentation & Regulatory Compliance
- Maintain accurate logistics documentation and invoice records
- Ensure compliance with customs and regulatory requirements
- Prepare and organize all warehouse documentation for audits
- Maintain traceability records for shipments and materials
- Support regulatory inspection preparation and compliance verification
- Keep organized filing systems for all operational documents
Reporting & Performance Analysis
- Prepare operational reports on inventory levels and movements
- Analyze warehouse performance metrics and identify trends
- Report on shipment activities and delivery status
- Monitor labor productivity and operational efficiency
- Identify and communicate improvement opportunities to management
- Provide data-driven recommendations for operational optimization
Qualifications & Requirements
Professional Experience
- 3-5 years warehouse coordination or logistics experience
- Proven background in inventory control and warehouse management
- Demonstrated experience working with 3PL providers and freight companies
- Track record in order fulfillment and shipping coordination
- Experience managing warehouse staff and operations
Technical Knowledge & System Expertise
- Proficiency in warehouse management systems (WMS) platforms
- Strong knowledge of ERP systems and inventory software
- Understanding of warehouse processes and procedures
- Knowledge of documentation requirements and customs procedures
- Familiarity with logistics software and tracking systems
- Proficiency with Microsoft Office and warehouse management tools
Professional Skills & Attributes
- Highly organized and detail-oriented approach to work
- Strong inventory control and accuracy focus
- Excellent communication and coordination abilities
- Leadership capability managing warehouse teams
- Problem-solving skills addressing logistics challenges
- Ability to manage multiple priorities simultaneously
Regulatory & Compliance Knowledge
- Knowledge of warehouse processes and industry standards
- Understanding of regulatory requirements for logistics operations
- Familiarity with customs and compliance documentation
- Knowledge of safety standards and best practices
Career Development & Growth Opportunities
Professional Advancement
- Warehouse management role with established UAE logistics company
- Opportunity to advance to Warehouse Manager or Operations Manager positions
- Exposure to comprehensive logistics and supply chain operations
- Career growth within MADI International’s expanding operations
Learning & Development
- Professional development in advanced warehouse management
- Training in ERP and WMS systems optimization
- Logistics certification and professional development support
- Mentoring from experienced warehouse and operations leadership
About MADI International — Dubai Logistics Excellence
MADI International represents a trusted logistics and distribution leader in Dubai, UAE, committed to efficient warehouse operations and customer satisfaction. The company provides comprehensive logistics solutions supporting businesses across the region with reliable inventory management, order fulfillment, and supply chain coordination. MADI International operates modern warehouse facilities with advanced systems and maintains partnerships with leading 3PL providers and freight carriers. The organization values logistics professionals dedicated to operational excellence and supporting continuous improvement in warehouse and logistics operations across Dubai and UAE markets.
Career Excellence at MADI International: Build logistics expertise with established Dubai warehouse operator, manage comprehensive inventory operations ensuring accuracy, oversee order fulfillment and shipping coordination, coordinate 3PL providers and freight carriers, maintain regulatory compliance and documentation excellence, advance career with reputable logistics company, and contribute to MADI International’s success as trusted distribution partner across UAE.
Who Should Apply?
- Warehouse Coordinators: With 3-5 years warehouse management experience
- Logistics Coordinators: From inventory control and distribution background
- Operations Coordinators: With 3PL provider experience
- Inventory Managers: Seeking warehouse coordination roles
- Supply Chain Professionals: With warehouse operations expertise
- Freight Coordinators: Ready for warehouse coordinator positions
Recently Opening Job👇
