Solo Energy ME, a leading provider of engineered solutions across the GCC region, is seeking a detail-oriented Admin and Logistics Coordinator to support daily administrative and logistics operations in Dubai. This is an excellent opportunity for a talented coordinator with strong organizational skills and experience in supply chain management. As Admin and Logistics Coordinator, you’ll coordinate shipments and deliveries, manage inventory movements, handle documentation and records, track orders, support vendor coordination, prepare reports, update systems, and collaborate with cross-functional teams to ensure materials and equipment are available when and where needed. Your contributions will directly support operational efficiency and customer satisfaction.
About Solo Energy ME — GCC Engineering Solutions Leader
Industry Focus: Industrial and commercial engineered solutions
Specialization: Hot water systems, solar thermal solutions, PLC controls, pumps, repairs
Geographic Coverage: GCC region including UAE, Saudi Arabia, and neighboring markets
Service Commitment: High-quality, reliable solutions with comprehensive lifecycle services
Reputation: Market leader delivering customized technical solutions to complex industrial requirements
Admin and Logistics Coordinator Role — Supply Chain & Operations Support
Department: Operations & Logistics, Dubai Facility
Primary Focus: Shipment coordination, inventory management, administrative support
Scope: Documentation, order tracking, vendor coordination, system updates, reporting
Mission: Ensuring smooth operations and timely delivery of materials and equipment
Admin and Logistics Coordinator Position Overview
The Admin and Logistics Coordinator position represents a critical operational role ensuring seamless supply chain coordination and administrative support at Solo Energy ME. You’ll coordinate shipments and deliveries, manage inventory movements ensuring materials are available when needed, maintain accurate documentation and records, track orders through procurement and delivery cycles, support vendor coordination and relationship management, and prepare comprehensive reports and analysis. This role requires strong analytical capabilities to track orders and monitor inventory data, excellent communication skills to coordinate with suppliers and internal teams, proficiency with inventory management processes, knowledge of supply chain management principles, and expertise with office productivity and logistics software systems.
As Admin and Logistics Coordinator, you’ll partner with operations, procurement, and sales teams to improve efficiency, resolve supply chain issues, maintain compliance with company policies and local regulations, and support continuous operational improvement. You’ll handle customer and internal inquiries professionally, update systems with accurate information, organize schedules, conduct invoice preparation and accounts receivable follow-up, and collaborate effectively in a diverse team environment. Your expertise directly impacts delivery performance, inventory optimization, customer satisfaction, operational efficiency, and Solo Energy ME’s reputation as reliable industrial solutions provider across the GCC region.
Why This Role Matters: As Admin and Logistics Coordinator at Solo Energy ME, you ensure timely material delivery and supply chain efficiency, coordinate complex shipments and inventory movements, manage critical documentation and system updates, support vendor relationships and procurement processes, maintain operational compliance and accuracy, advance career with GCC’s leading engineering solutions company, and contribute to organizational success through superior logistics and administrative excellence.
Key Responsibilities & Logistics Coordination Duties
Shipment & Delivery Coordination
- Coordinate shipments and deliveries ensuring timely material arrival
- Track shipments from origin to final destination
- Manage delivery schedules and coordinate with logistics providers
- Ensure proper handling and documentation of shipments
- Monitor delivery performance and resolve shipping issues
- Support customs clearance and documentation for international shipments
Inventory Management & Stock Control
- Manage inventory movements and stock control processes
- Track inventory levels and ensure material availability
- Coordinate warehouse activities and stock organization
- Conduct inventory verification and reconciliation
- Update inventory systems with accurate information
- Support inventory planning and optimization initiatives
Documentation & Record Management
- Maintain accurate and organized documentation for all logistics activities
- Prepare shipping documents, bills of lading, and delivery confirmations
- Update records in ERP and logistics management systems
- File and archive documentation for compliance and audit purposes
- Ensure documentation accuracy and completeness
- Support document control and version management
Order Tracking & Procurement Support
- Track orders through procurement and delivery cycles
- Monitor order status and provide stakeholder updates
- Support purchase order creation and management
- Follow up on orders with vendors and logistics providers
- Coordinate expediting of urgent orders and shipments
- Support supplier performance monitoring and reporting
Vendor Coordination & Relationship Management
- Coordinate with logistics providers and shipping companies
- Manage vendor communications and issue resolution
- Support vendor selection and qualification processes
- Schedule pickups and deliveries with service providers
- Track vendor performance against agreed service levels
- Maintain professional vendor relationships and communication
Administrative Support & Reporting
- Prepare comprehensive logistics and operational reports
- Analyze logistics data and identify performance trends
- Handle customer and internal inquiries professionally
- Create invoices and manage accounts receivable follow-up
- Organize schedules and coordinate team activities
- Update systems and maintain organized information systems
Qualifications & Requirements
Educational Requirements
- Relevant diploma in business, logistics, or supply chain management
- Bachelor’s degree in logistics, supply chain, business administration, or related field
- Recognized professional qualification in logistics or supply chain management
Professional Experience
- 2-4 years experience in administrative, logistics, or operations coordination roles
- Background in industrial or commercial sectors preferred
- Demonstrated experience with inventory management and order tracking
- Experience with documentation and records management
- Exposure to vendor coordination and supplier management
Technical Knowledge & Expertise
- Strong analytical skills to track orders and monitor inventory data
- Good accounting understanding and accounts receivable knowledge
- Comprehensive understanding of inventory management processes
- Knowledge of supply chain management principles and best practices
- Understanding of procurement and warehousing operations
- Familiarity with distribution and logistics activities
Software & System Proficiency
- Advanced proficiency with MS Office suite (Excel, Word, Outlook)
- Experience with spreadsheet management and data analysis
- Experience with ERP systems or logistics software
- Ability to quickly learn new software systems and applications
- Basic database management and system navigation skills
Professional Skills & Attributes
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy in all tasks
- Outstanding communication and customer service abilities
- Ability to coordinate effectively with multiple suppliers and teams
- Problem-solving capabilities and creative issue resolution
- Ability to work on-site in Dubai and adapt to diverse team environment
Career Development & Growth Opportunities
Professional Advancement
- Operations coordinator role with GCC’s leading engineering solutions company
- Opportunity to develop comprehensive logistics and supply chain expertise
- Potential advancement to Logistics Manager or Operations Supervisor positions
- Exposure to complex industrial supply chain operations
Learning & Development
- Professional development in advanced supply chain management
- Training in ERP and logistics software systems
- Certification support in supply chain or logistics management
- Mentoring from experienced operations leadership team
About Solo Energy ME — GCC Engineering Solutions Excellence
Solo Energy ME represents a trusted market leader in the GCC region, delivering customized engineered solutions to industrial and commercial markets across Saudi Arabia, UAE, and neighboring countries. The company specializes in comprehensive solutions including hot water and solar thermal systems, PLC and digital controls, high-quality pumps and repair services, and complete lifecycle support. Solo Energy ME operates in a dynamic technical environment where innovation, expertise, and customer-centric service drive organizational success. The company values operational professionals committed to excellence and supporting organizational mission of delivering reliable engineering solutions.
Career Excellence at Solo Energy ME: Build supply chain expertise with GCC’s leading engineering solutions provider, coordinate complex logistics and shipment operations, manage inventory and procurement processes, support vendor relationships and operational efficiency, work with diverse industrial teams and complex technical projects, advance career with quality-focused organization, and contribute to organizational success across the growing GCC market.
Who Should Apply?
- Logistics Coordinators: With 2-4 years supply chain experience
- Operations Professionals: From industrial or commercial sectors
- Supply Chain Specialists: Seeking coordinator roles
- Administrative Professionals: With logistics background
- Inventory Management Experts: Ready for coordination positions
- Procurement Professionals: Wanting operational roles
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