A retail and trading business in Abu Dhabi, UAE is hiring a Logistics, Shipping & Fleet Coordinator on a full-time, on-site basis at AED 2,350 per month, with an employment visa, health insurance, and annual leave as per UAE Labor Law. This is a multi-responsibility operations role: booking freight, arranging shipment insurance, tracking near-expiry stock, handling fuel expenses and pest control, and now also checking company vehicles and their service schedules. 2–4 years of freight, logistics, or similar operations experience and a valid UAE driving license are required.
About the Role — Logistics, Shipping & Fleet Coordinator
Location: Abu Dhabi, UAE — full-time, on-site
Pay: AED 2,350 per month, with an increment after probation based on performance
Core Mix: Freight and shipping coordination, insurance, stock rotation, fleet upkeep, and facility services
New Responsibility: Checking the condition of company vehicles and monitoring their service schedule
Systems: Zoho Inventory / Zoho Expenses, or comparable accounting software, for creating bills
Why Consider This Coordinator Role
Visa & Insurance: Employment visa and health insurance are included in the package
Varied Work: Logistics, shipping, fleet, and facilities tasks in one role — no two days look the same
Retail Exposure: Work with import shipments by sea and air for a retail or trading operation
Performance Increment: A salary increment after probation based on performance
Position Overview
The Logistics, Shipping & Fleet Coordinator handles a set of recurring operational duties that keep a retail and trading business running. You will contact shipping and freight companies for quotations and book shipments, record shipping costs as bills in the system, arrange shipment insurance, follow up on near-expiry items across locations with the warehouse and retail teams, submit ADNOC fuel expenses for company vehicles, and coordinate pest control for shops, the warehouse, and the office. A new part of the role is checking the condition of company vehicles and tracking their service schedules, flagging any that are due for maintenance or repair.
Why This Role Matters: Small operational lapses add up: a missed shipment booking, an uninsured cargo, expired stock left on a shelf, or a van overdue for service. This coordinator keeps those recurring obligations on track so the shops, warehouse, and delivery fleet keep running without surprises.
Key Responsibilities
Shipping & Insurance
- Contact shipping and freight companies to get quotations and book shipments, then record the confirmed shipping cost as a bill in the system
- Contact the insurance company to arrange shipment insurance and create the matching insurance bills
Stock, Fuel & Facilities
- Handle and follow up on near-expiry items across locations, coordinating pull-out and rotation with the warehouse and retail team
- Submit ADNOC fuel expenses for all company vehicles
- Coordinate pest control service for all shop locations, the warehouse, and the office
Fleet Coordination
- Check the condition of company vehicles and monitor their service schedules
- Flag any vehicle due for maintenance or repair and coordinate with service centers
Requirements
- Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field
- 2–4 years of experience in freight or shipping coordination, logistics operations, or a similar multi-responsibility operations or admin role
- Experience requesting freight quotations and booking sea and air shipments, with basic familiarity with shipping terms such as CPT and FOB
- Working knowledge of Zoho Inventory / Zoho Expenses for creating bills, or comparable accounting software
- Valid UAE driving license — required for vehicle checks and coordinating with service centers
- Strong organization to track many recurring obligations at once: shipments in transit, insurance policies, near-expiry stock, fuel cards, pest control visits, and vehicle service dates
Preferred
- Retail, FMCG, or trading company experience with regular import shipments by sea or air
- Exposure to fleet or facilities coordination, such as vehicle servicing, fuel cards, or vendor-managed services like pest control
- UAE market experience, including familiarity with local freight forwarders and insurance providers
- Freight forwarding or logistics certification is a plus but not required
About the Opportunity — Abu Dhabi Retail Logistics
Abu Dhabi’s retail and trading businesses rely on steady imports and on-time stock movement between warehouses and shops. A coordinator who handles shipping, insurance, fleet upkeep, and facility services in one role becomes a central point of reliability for the business, and gains broad operational experience along the way.
Career Path: This role can lead toward Logistics Officer, Senior Logistics Coordinator, and Operations Supervisor positions.
Who Should Apply?
- Freight & Shipping Coordinators: With 2–4 years booking sea and air shipments in the UAE
- Retail or Trading Operations Staff: Used to handling imports, stock rotation, and supplier follow-up
- Multi-Taskers: Who can track many recurring tasks without losing any
- Zoho or Accounting Software Users: Comfortable creating bills and expense entries
- UAE Driving License Holders: Ready to check vehicles and liaise with service centers
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