DACHSER — one of the world’s most respected family-run logistics companies guided by the principle that “Logistics is People Business” — is hiring a Warehouse Administration Specialist (m/f/d) at its logistics centres in Greater Karlsruhe, including the new warehouses in Rastatt and Muggensturm. This permanent, full-time role covers all daily administrative warehouse operations: processing incoming and outgoing goods, inventory management, returns handling, KPI creation for billing, and cross-departmental communication coordination.
About DACHSER — World-Class Family-Run Logistics Organisation
Mission: Creating the world’s most intelligent combination of logistics network expertise to optimise customer performance
Culture: “Logistics is People Business” — diversity, inclusion, and equal opportunity are core to DACHSER’s identity
Locations: Karlsruhe Logistikzentrum plus new warehouses in Rastatt and Muggensturm — this role covers all sites
Industry: Contract Logistics / Supply Chain Management — one of the most future-proof industries in Germany
Growth: Sustainably growing family-run company with the DACHSER Academy for structured career development
Career Growth & Logistics Impact in Karlsruhe
Central Contact Role: Act as the primary administrative contact for customers across all DACHSER Karlsruhe warehouses
DACHSER Academy: Comprehensive onboarding programme and structured long-term career planning support
Flexible Benefits: My DACHSER Benefits — a personalised flexible fringe benefits platform tailored to individual needs
Sustainable Company: Join a sustainably growing, future-oriented logistics business with a strong people-first culture
Position Overview
The Warehouse Administration Specialist (m/f/d) at DACHSER Karlsruhe serves as the central point of contact for all daily administrative warehouse operations — covering incoming and outgoing goods processing, inventory checks, returns handling, and cross-departmental communication coordination. You will create the key performance indicators required for billing warehouse processes, provide administrative support for inventory preparations, and ensure all relevant information flows accurately and on time between departments and the commercial and shipping teams — contributing directly to DACHSER’s mission of intelligent logistics excellence.
Why This Role Matters: As Warehouse Administration Specialist at DACHSER Karlsruhe, you are the organisational backbone of daily warehouse operations — ensuring goods movements are accurately processed, inventory records are always current, KPI data supports correct customer billing, returns are handled efficiently, and cross-departmental communication runs smoothly across DACHSER’s Karlsruhe, Rastatt, and Muggensturm logistics network. Your accuracy and reliability directly protect customer satisfaction and operational excellence.
Key Responsibilities
Daily Warehouse Administration
- Act as the central administrative point of contact for customers across all DACHSER Karlsruhe warehouse locations daily
- Process incoming and outgoing goods accurately and efficiently in line with DACHSER procedures and customer requirements
- Handle inventory checks and returns management, ensuring all records are accurate, timely, and fully documented
- Take on all office administrative tasks that arise in the day-to-day operational warehouse environment
KPI Creation & Billing Support
- Create and maintain key performance indicators (KPIs) that are necessary for the accurate billing of warehouse processes
- Ensure all billing-relevant data is captured correctly and delivered on time to the commercial team for customer invoicing
- Monitor data accuracy across all warehouse administrative processes to support reliable KPI reporting and analysis
- Provide comprehensive administrative support during the preparation and execution of physical inventory counts
Cross-Departmental Communication & Coordination
- Coordinate communication between different internal departments, ensuring all relevant information flows accurately and promptly
- Work in close daily collaboration with the commercial team and DACHSER’s shipping departments across all locations
- Ensure smooth information exchange between warehouses in Karlsruhe, Rastatt, and Muggensturm as required
- Support team leads and management with administrative coordination tasks arising across the warehouse operation
Qualifications & Requirements
Educational Requirements
- Completed vocational training as a Freight Forwarding and Logistics Services Clerk (Kaufmann/-frau für Spedition und Logistikdienstleistung) or a comparable qualification
- Initial practical experience in warehouse administration or logistics clerking is required for this permanent role
Language Requirements
- Very good German language skills at a minimum C1 level — both written and spoken — are a firm requirement for this position
- Good English language skills are required; knowledge of an additional European language (French or Spanish) is a valued plus
Essential Skills & Competencies
- Proficient use of common MS Office applications — particularly Excel and Word for administrative data processing and reporting
- Excellent communication skills with the confidence to liaise clearly across internal departments and with external customers
- Structured, reliable, and detail-oriented working style suited to the demands of a busy logistics administration role
- Team player with the flexibility and motivation to handle varied administrative tasks in a dynamic warehouse environment
What DACHSER Offers
- Modern Working Environment: Attractive, well-equipped logistics facilities in Karlsruhe with flexible working hours
- My DACHSER Benefits: Personalised, flexible fringe benefits platform letting you choose the perks that suit you best
- DACHSER Academy: Comprehensive onboarding programme and structured long-term career planning and development support
- Health Management: Dedicated company health management programme supporting employee wellbeing
- Company Bike: Option to lease a company bike through the popular JobRad / Company Bike scheme
- Corporate Benefits: Numerous discounts on leisure activities, events, and online shops via the corporate benefits platform
- Sustainable Company: Work for a sustainably growing, family-run business in one of Germany’s most future-proof industries
About DACHSER
DACHSER is one of Europe’s most respected and sustainably growing family-run logistics companies, built on the guiding principle that Logistics is People Business. Operating one of the world’s most intelligent logistics networks, DACHSER combines cutting-edge logistics expertise with a deeply human, people-first culture that celebrates diversity, equal opportunity, and the unique contribution of every individual. The Karlsruhe Logistikzentrum — including the new warehouses in Rastatt and Muggensturm — is a key part of DACHSER’s expanding German logistics infrastructure, offering employees a modern working environment, genuine career development through the DACHSER Academy, and the satisfaction of being part of an organisation that is truly shaping the future of global logistics.
Career Excellence: Build a stable, rewarding warehouse administration career with one of Germany’s most trusted and people-first logistics companies — right at the heart of Greater Karlsruhe’s growing logistics network.
Who Should Apply?
- Logistics Clerks: With vocational training as a Speditionskaufmann/-frau and initial warehouse administration experience
- Warehouse Administrators: Experienced in processing inbound/outbound goods, inventory management, and returns handling
- German-Speaking Candidates: With C1 German and good English, ready to coordinate across teams in a multicultural logistics environment
- MS Office Proficient Candidates: Skilled in Excel and standard office tools for KPI tracking, billing support, and data management
- Karlsruhe / Rastatt / Muggensturm Locals: Looking for a permanent, stable logistics administration career with Germany’s leading family logistics brand
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