A growing showroom operation in the United Arab Emirates is seeking a detail-oriented Showroom Administrator responsible for day-to-day administration and operational coordination, including stock control, vendor documentation, logistics, e-commerce orders, project preparation, showroom maintenance and lead management.
About the Role — Showroom Coordination & Administration
Core Function: Managing showroom stock, vendor documentation and e-commerce order processing
Logistics Scope: Coordinating local UAE deliveries and international shipments
Project Support: Preparing documentation for robot rental, sale, demonstration and event projects
Lead Management: Capturing customer information and maintaining CRM records
Career Opportunity & Multi-Function Growth
Cross-Functional Exposure: Stock management, vendor coordination, logistics and e-commerce in one role
Digital Tools: Hands-on experience with Zoho Books and Zoho CRM systems
Compliance Knowledge: Understanding of UAE VAT and FTA-compliant invoicing
Career Growth: Build versatile administrative and operations experience across multiple business functions
Position Overview
This Showroom Administrator role involves managing showroom stock and inventory, coordinating with vendors on purchases and documentation, arranging local and international logistics and shipping, processing e-commerce orders and updating records in Zoho Books, supporting project administration for rental, sale and event projects, maintaining showroom equipment and facilities, and capturing customer leads accurately into the CRM system.
Why This Role Matters: As Showroom Administrator, you keep the entire showroom operation running smoothly by coordinating stock, vendors, logistics and e-commerce orders in one central role, apply strong attention to detail to ensure FTA-compliant invoicing and accurate inventory records, support high-visibility projects like demonstrations and events with thorough documentation, capture every customer lead accurately to ensure no opportunity is missed, and build broad, transferable administrative and operations experience across multiple business functions.
Key Responsibilities
Showroom Stock & Inventory Management
- Manage incoming and outgoing showroom stock, ensuring accurate inventory system records
- Monitor stock levels for supplies, packaging materials and project tools
- Arrange procurement or replenishment and conduct regular physical stock checks
Vendor & Purchase Administration
- Coordinate with vendors for purchases, deliveries, quotations and documentation
- Collect and verify supplier invoices for UAE FTA compliance before payment processing
Logistics & Shipping Coordination
- Coordinate local UAE deliveries via transport providers such as Porter or Aramex
- Obtain and compare freight quotations for international shipments
- Ensure items are properly packed, documented and tracked until delivery
E-Commerce Order Management
- Process online orders, prepare, pack, label and coordinate shipping within required timelines
- Update order and inventory records and record transaction expenses in Zoho Books
Project Administration & Showroom Maintenance
- Support project documentation for venue access, permits and delivery requirements
- Coordinate project tools and equipment for the technical team
- Maintain showroom equipment and facilities, coordinating maintenance requests
Data Entry & Lead Management
- Attend to showroom visitors and direct them to the appropriate team member
- Capture accurate customer information and enter leads into the CRM system
Qualifications & Requirements
Educational Requirements
- Bachelor’s degree or diploma in Business Administration, Operations, Accounting, Logistics or a related field
Experience Requirements
- 1-3 years of experience in administration, inventory, logistics, e-commerce operations or a similar coordination role
Essential Skills
- Good working knowledge of Microsoft Office and Zoho Books, Zoho CRM or similar business software
- Basic understanding of UAE VAT and FTA-compliant invoice requirements
- Strong organizational skills managing stock, documentation and multiple operational tasks
- Good written and verbal communication skills in English
- Comfortable communicating with customers, vendors, delivery companies and internal teams
- Detail-oriented with strong data-entry and record-keeping skills
- Able to work independently and follow up on pending tasks
- Experience with e-commerce order processing, shipping or inventory management is an advantage
About This Showroom Opportunity
This Showroom Administrator role offers hands-on exposure across stock management, vendor coordination, logistics, e-commerce and project administration within a single dynamic position. It’s an excellent opportunity for administration or operations professionals looking to build broad, transferable skills across multiple business functions while gaining practical experience with UAE VAT compliance and digital business tools.
Career Excellence: Build versatile administrative and operations expertise across stock, logistics and e-commerce.
Who Should Apply?
- Showroom/Retail Administrators: With 1-3 years in administration or operations coordination
- Inventory & Logistics Coordinators: Comfortable managing stock, vendors and shipments
- E-Commerce Operations Specialists: Familiar with order processing and Zoho Books
- CRM/Lead Management Professionals: Skilled in accurate data entry and follow-up
- Detail-Oriented Multitaskers: Comfortable coordinating multiple operational tasks simultaneously
