A company is actively recruiting a dependable and focused Remote File Clerk to maintain continuous updates to company databases, communicating with internal employees and customers to collect information and accurately entering it into relevant systems — covering document intake, indexing, organization, quality control, and records governance and compliance.
 About the Role — Document Control & Records Focus
Core Function: Intake, indexing, and organization of files across shared inboxes, portals, and cloud folders
Quality Focus: Daily spot checks for duplicates, misfiles, missing pages, and unreadable scans
Compliance Scope: Retention schedules, legal hold instructions, and chain-of-custody documentation
Core Tools: Google Drive, SharePoint, Dropbox, Adobe Acrobat, and ticketing systems like Jira or Asana
Cross-Team Coordination: Works with HR, Finance, Operations, Legal, and Customer teams
 Career Impact & Remote Work Opportunity
Fully Remote: A genuine work-from-home opportunity accessible to candidates across the UAE
Skill Development: Build expertise in document control, compliance, and records governance
Measurable Impact: Success tracked through accuracy rate, turnaround time, and audit retrieval speed
Career Growth: A strong foundation for advancement into records management or compliance roles
Position Overview
We are actively recruiting a dependable and focused Remote File Clerk who will be responsible for maintaining continuous updates to the company’s databases. In this role, you will be in communication with both internal employees and customers to collect information, which will be accurately and promptly entered into relevant databases, while maintaining strict confidentiality and compliance standards.
Why This Role Matters:Â As Remote File Clerk, you maintain the accuracy and organization of critical company records from anywhere, apply standardized naming conventions, metadata, and folder structures across document libraries, perform daily quality checks to catch duplicates, misfiles, and unreadable scans before they cause issues, support audits by quickly retrieving records and documenting chain-of-custody steps, collaborate across HR, Finance, Operations, and Legal teams to clarify file requirements, and build a strong foundation in records management and document control from a fully remote role.
Key Responsibilities
Intake & Indexing
- Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders
- Confirm document type, required fields, signatures, and attachments
- Index each record using standard metadata, including client/project ID, date, category, and region
Document Organization
- Apply standardized naming conventions and folder structures
- Convert formats when needed, including PDF merge/split, image-to-PDF, and version labeling
- Maintain controlled libraries distinguishing final, draft, and archived versions, with retention tags
Quality Control
- Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans
- Flag exceptions and route them to the correct owner with clear notes
- Maintain error logs and contribute to process improvements that reduce rework
Records Governance & Compliance
- Handle sensitive records with strict access controls and confidentiality
- Follow retention schedules, legal hold instructions, and deletion/archival rules
- Support audits by pulling records quickly and documenting chain-of-custody steps
Collaboration & Communication
- Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements
- Provide status updates on backlog, turnaround time, and issues found during processing
Qualifications & Requirements
Experience Requirements
- Experience in records management, admin support, clerical work, or document control preferred
Essential Skills
- Strong attention to detail, able to follow naming and filing rules consistently
- Comfortable handling confidential information and following strict procedures
- Basic computer proficiency across file systems, spreadsheets, PDFs, and collaboration tools
 About the Opportunity
This role offers a fully remote opportunity to join a company’s records and document control function, maintaining continuous updates to company databases while working closely with HR, Finance, Operations, Legal, and Customer teams. Success is measured through accuracy rate, turnaround time, backlog size, and compliance adherence, offering a genuine path into records management and document control careers.
Career Excellence: Build a remote records management and document control career with measurable impact, strong process ownership, and long-term growth potential.
Who Should Apply?
- File Clerks & Records Specialists:Â Comfortable with digital filing systems and metadata standards
- Admin & Clerical Professionals:Â Seeking a fully remote, detail-oriented support role
- Document Control Specialists:Â Familiar with retention schedules and compliance requirements
- Data Entry & Indexing Professionals:Â Skilled with cloud storage and ticketing tools
- Detail-Oriented Remote Workers:Â Comfortable managing backlog, accuracy, and turnaround metrics
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