A well-established Dubai-based FMCG food distribution company with 20 years of regional track record is hiring an experienced HR & Admin Supervisor. This full-time role oversees end-to-end HR operations across UAE and KSA — including payroll, recruitment, employee relations, visa processing, PRO activities, GPSSA, trade licence renewals, insurance, government compliance, Emiratization, and Oracle HRMS management. UAE FMCG industry experience is mandatory. Send your CV in Word format with subject line “HR & Admin Supervisor” to apply.
About the Client — FMCG Food Distribution, Dubai
Business: A Dubai-based FMCG company with 20 years of proven track record in full-service food distribution across the region
Operations: UAE and KSA — a dual-market HR and administration scope covering two distinct regulatory environments
Sector: FMCG food distribution — a fast-paced, compliance-intensive, operationally demanding sector
Workforce: A diverse, multinational team across UAE and Saudi Arabia requiring expert HR and government relations management
Hiring Mandate: UAE FMCG industry experience is a mandatory screening criterion for this role
HR & Admin Scope — UAE & KSA Operations
HR Operations: Payroll, recruitment, employee relations, onboarding, exits, and workforce planning across UAE and KSA
Government Relations: Visa processing, PRO activities, trade licence renewals, GPSSA, and government authority liaison
Compliance: UAE and KSA Labour Law adherence, Emiratization initiatives, and insurance administration
Systems: Oracle HRMS — employee records, HR data management, and operational reporting
Administration: Operational excellence across HR administration and government compliance documentation
Position Overview
This HR & Admin Supervisor role at a Dubai-based FMCG food distribution company is a senior, operationally comprehensive HR position managing the full people and government relations function across both UAE and KSA operations. You will oversee end-to-end HR operations — payroll processing, full-cycle recruitment, employee relations, onboarding and exits — while simultaneously managing the complex UAE and KSA government compliance landscape: visa processing, PRO activities, GPSSA management, trade licence renewals, insurance administration, and Emiratization compliance. The role requires deep, practical knowledge of both UAE and KSA labour laws, hands-on experience with Oracle HRMS, proficiency in Advanced Excel, and a minimum of 5 years of HR and administration experience — including at least 2 years in a supervisory role — specifically within the UAE FMCG sector.
Why This Role Matters: As HR & Admin Supervisor at a 20-year established FMCG food distribution company in Dubai — managing HR and government compliance across both UAE and KSA — you will serve as the operational backbone of the company’s people function in one of the region’s most compliance-intensive and operationally dynamic sectors, apply your UAE and KSA labour law expertise to protect the company’s compliance standing across two distinct regulatory jurisdictions, manage the full employee lifecycle from recruitment to exit with professionalism and legal accuracy, and advance your HR career in the FMCG food distribution sector — one of the most professionally rewarding environments for senior HR and government relations specialists in the UAE.
Key Responsibilities
End-to-End HR Operations — UAE & KSA
- Oversee all HR operations across the company’s UAE and KSA workforce — managing payroll processing, employee relations, HR administration, workforce planning, and HRIS data management with accuracy, timeliness, and full compliance with applicable labour laws in both jurisdictions
- Manage the complete payroll cycle for UAE and KSA employees — coordinating inputs from department managers, processing salary calculations, managing leave deductions and overtime computations, and ensuring accurate, on-time payroll disbursement in full compliance with UAE WPS requirements and KSA Wage Protection regulations
- Maintain Oracle HRMS data with the highest standards of accuracy and completeness — ensuring all employee records, contract details, leave balances, salary histories, and compliance documentation are current, correctly structured, and accessible for management reporting and audit purposes
- Ensure full compliance with UAE and KSA labour laws across all HR operational activities — including employment contract standards, working hours, annual leave entitlements, end-of-service benefit calculations, and disciplinary procedure requirements applicable in each jurisdiction
Recruitment, Onboarding & Workforce Planning
- Lead the end-to-end recruitment process across the company’s UAE and KSA operations — managing manpower planning, job advertising, candidate screening, interview coordination, offer management, and reference checks for all roles from frontline distribution staff to supervisory and management positions
- Manage the full employee onboarding programme — coordinating employment contract issuance, visa and medical arrangements, benefits enrolment, equipment allocation, and structured induction to ensure every new joiner integrates smoothly and productively into the company’s FMCG operations
- Lead Emiratization initiatives — understanding and implementing applicable Emiratization targets and requirements, supporting the identification and onboarding of UAE national talent, and maintaining accurate Emiratization reporting for regulatory authorities
- Manage employee exit processes — handling resignation and termination procedures, conducting exit interviews, coordinating visa cancellations, processing final settlements with accurate end-of-service benefit calculations, and ensuring all offboarding compliance requirements are met across UAE and KSA operations
Visa Processing, PRO Activities & Government Relations
- Manage all UAE visa and immigration processes for the company’s workforce — including new visa applications, visa renewals, visa cancellations, medical fitness tests, Emirates ID registration, and labour card management — coordinating efficiently with relevant UAE government authorities
- Handle all PRO (Public Relations Officer) activities — managing government authority submissions, coordinating documentation for Ministry of Human Resources and Emiratisation (MOHRE) requirements, and liaising with other relevant UAE federal and Dubai-level regulatory bodies
- Manage trade licence renewals and government compliance documentation — ensuring all company licences, registrations, and statutory submissions are renewed on schedule and without interruption to the company’s legal operating status in the UAE
- Administer GPSSA (General Pension and Social Security Authority) registrations, contributions, and compliance requirements for applicable UAE national employees — maintaining accurate records and submitting timely reports to GPSSA in accordance with UAE pension regulations
Employee Relations & HR Policy Compliance
- Handle employee relations matters across UAE and KSA operations — managing grievances, disciplinary investigations, performance improvement processes, and conflict resolution fairly, consistently, and in strict compliance with the applicable labour laws of each jurisdiction
- Maintain and update company HR policies, employment contracts, and standard operating procedures — ensuring all HR documentation is current, legally compliant, and aligned with UAE and KSA regulatory requirements as they evolve
- Administer employee insurance programmes — managing group medical insurance enrolments, renewals, additions, and deletions, and coordinating with insurance providers to ensure all employees have the correct coverage at all times
- Provide accurate, professional HR policy guidance to managers and employees across the UAE and KSA workforce — building line manager confidence in applying HR policies correctly and consistently in a diverse, fast-paced FMCG distribution environment
Qualifications & Requirements
Education
- Bachelor’s degree in Human Resources Management, Business Administration, or a closely related field from a recognised university — mandatory minimum educational qualification for this HR & Admin Supervisor role
Experience Requirements
- Minimum 5+ years of progressive HR and administration experience — with at least 2 years in a supervisory or HR management role — is required for this position
- UAE FMCG industry experience is mandatory — candidates without direct FMCG sector HR experience in the UAE will not be progressed to interview stage, as the operational pace and compliance complexity of the FMCG distribution environment require specific industry familiarity
- Hands-on, practical experience in payroll processing, full-cycle recruitment, employee relations management, and HR administration — applied in a UAE-based operational environment
- Strong, in-depth knowledge of UAE and KSA Labour Laws — including PRO processes, GPSSA, Emiratization requirements, visa processing procedures, and government relations activities specific to these two regulatory environments
Technical Skills
- Proficiency in Oracle HRMS — for employee records management, payroll coordination, HR reporting, and workforce data analytics across the UAE and KSA employee population
- Advanced Excel proficiency — for payroll calculation sheets, HR tracker management, workforce analytics, and management reporting in a complex multi-country HR operations environment
- Competency in Microsoft Office Suite — including Word for contract and correspondence drafting, PowerPoint for HR reporting presentations, and Outlook for professional government and internal communications management
How to Apply
Send your CV in Word format to: HRJOBZ2020 [at] GMAIL [dot] COM
Email Subject Line: “HR & Admin Supervisor”
Be prepared to answer: experience with UAE/KSA labor laws, HR systems used, and workforce size managed
About This HR Opportunity in Dubai’s FMCG Food Distribution Sector
Dubai’s FMCG and food distribution sector is one of the most operationally dynamic, commercially vibrant, and compliance-intensive industries in the UAE — and for experienced HR professionals, it offers some of the most challenging and rewarding people management opportunities in the entire Emirates. Managing HR across a fast-moving food distribution business with dual UAE and KSA operations requires a uniquely capable professional — someone who combines deep labour law knowledge, practical government relations expertise, strong payroll and systems skills, and the commercial awareness to operate as a genuine HR business partner in an organisation where people are central to supply chain execution and customer service delivery.
This company’s 20-year track record in UAE food distribution reflects the kind of organisational stability, operational expertise, and market credibility that makes it an excellent employer for senior HR professionals who want a role with real responsibility, meaningful compliance complexity, and the professional satisfaction of being the HR and government relations expert that the entire organisation relies upon.
Career Excellence: Step into an HR & Admin Supervisor role in Dubai’s FMCG food distribution sector — where your UAE and KSA labour law expertise, Oracle HRMS proficiency, PRO and government relations skills, and FMCG HR leadership experience will deliver operational excellence and compliance confidence across a 20-year established regional food distribution business.
Who Should Apply?
- UAE FMCG HR Supervisors: With 5+ years of HR and administration experience in the UAE FMCG sector — specifically food distribution, FMCG manufacturing, or consumer goods — and 2+ years in a supervisory HR role
- PRO & Government Relations Specialists: With hands-on UAE visa processing, PRO activity management, GPSSA administration, Emiratization compliance, and trade licence renewal experience — ready to manage dual UAE/KSA regulatory compliance
- Oracle HRMS HR Professionals: With direct, operational Oracle HRMS experience for payroll, employee records, and HR reporting — combined with Advanced Excel and strong HR data management skills
- UAE & KSA Labour Law HR Specialists: With deep, practical knowledge of employment law compliance, visa requirements, payroll regulations, and government authority liaison in both UAE and Saudi Arabia
- FMCG Payroll & Recruitment HR Supervisors: With a track record of managing full-cycle payroll, recruitment, and employee relations for a diverse, multinational FMCG workforce across the UAE — ready to take on dual-country HR scope in a well-established food distribution company
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