A leading equipment rental company in Dubai, UAE is seeking an experienced and highly organized Logistics Coordinator to manage and coordinate the movement of rental equipment — including Aerial Work Platforms (AWP), Earthmoving machinery, and Scaffolding — across yards, customer sites, and maintenance facilities. This strategic, full-time role is responsible for ensuring timely delivery, collection, and availability of machinery while optimizing fleet utilization, minimizing transport costs, managing third-party transporters, and supporting sales and operations functions across the UAE. A minimum of 3–6 years of logistics experience within the rental or heavy equipment industry is required, along with a Bachelor’s degree in Logistics, Supply Chain, or a related field.
About the Role — Logistics Coordinator, Heavy Equipment Rental UAE
Equipment Types: Aerial Work Platforms (AWP), Earthmoving machinery, Scaffolding, and associated heavy rental equipment
Operational Scope: Yards, customer project sites, maintenance facilities, and inter-branch locations across the UAE
Key Systems: ERP / logistics tracking systems, GPS fleet monitoring, transportation KPI dashboards
Cross-Functional: Collaboration with Sales, Service, Operations, and third-party transporters throughout the role
UAE Focus: Experience handling inter-branch equipment movements across the UAE is specifically required
Why This Logistics Coordinator Role in Dubai Stands Out
Specialized Sector: Heavy equipment rental — a fast-growing, high-demand sector in the UAE’s booming construction market
Broad Scope: Fleet management, route planning, GPS tracking, transporter negotiation, ERP management, and inter-branch coordination in one role
Career Impact: Direct influence on fleet utilization, cost control, and customer service quality across a multi-branch UAE equipment rental operation
Strategic Visibility: A cross-functional role with direct exposure to Sales, Operations, Service, and Senior Management teams
Position Overview
As Logistics Coordinator at this Dubai-based equipment rental company, you will be the operational backbone of one of the most complex and time-sensitive logistics challenges in the UAE construction market — moving heavy rental equipment of all types reliably, efficiently, and cost-effectively across a network of yards, active project sites, maintenance facilities, and multi-branch locations. Your daily work will span fleet movement planning, scheduling deliveries and collections, optimizing vehicle routing and load plans, tracking GPS movement for reporting, coordinating with transporters and drivers, managing documentation compliance, negotiating transport rates, monitoring yard stock, supporting Sales with urgent customer commitments, and generating management reports on logistics performance and cost. This is a high-accountability, multi-tasking logistics coordination role in one of the UAE’s most operationally demanding industries.
Why This Role Matters: As Logistics Coordinator in Dubai’s equipment rental sector, your daily planning decisions directly determine whether a construction project on the other side of the city gets the AWP it needs on time, whether a delayed collection costs the company an idle day on a transporter, or whether a customer site receives the wrong machine — all scenarios that have direct commercial consequences in an industry where time literally is money. In the UAE’s construction boom, reliable, cost-efficient equipment logistics is not a background function — it is a frontline competitive advantage, and your coordination expertise is the engine that keeps it running smoothly.
Key Responsibilities
Fleet & Equipment Movement Planning
- Plan and coordinate the daily transportation of rental equipment — AWPs, earthmoving machinery, scaffolding, and associated assets — across yards, customer sites, and maintenance facilities throughout the UAE
- Schedule deliveries, replacements, relocations, and collections efficiently — ensuring all equipment movements are planned in advance and confirmed with customers, drivers, and yard teams
- Coordinate with transporters, drivers, and yard teams consistently to ensure all equipment movements are executed on time, safely, and in line with customer commitments and operational priorities
- Monitor equipment movement status in real time — proactively communicating delays, changes, or issues to relevant teams and customers before they impact project timelines or customer satisfaction
Route Planning, GPS Tracking & KPI Monitoring
- Optimize vehicle routing and load planning for all equipment movements — minimizing idle time, reducing transportation costs, and maximizing the number of productive equipment movements per day
- Monitor transportation KPIs — including on-time delivery rate, turnaround time, transporter performance, and cost per movement — providing management with regular, accurate performance reporting
- Track GPS and fleet movement data for all transport vehicles — using location data to improve planning accuracy, report on delivery status, and identify patterns that support future route optimization
- Support management with logistics planning for new projects, peak season demand, or special customer requirements — providing clear movement plans and resource requirements with adequate advance notice
Cross-Department Coordination & Sales Support
- Collaborate closely with Sales, Service, and Operations teams for scheduling, job planning, and equipment deployment — ensuring logistics planning is fully aligned with commercial priorities and operational requirements
- Communicate equipment availability and movement status clearly and proactively across all internal teams — eliminating information gaps that lead to missed deliveries, scheduling conflicts, or customer dissatisfaction
- Support the Sales team with urgent deliveries and time-sensitive customer commitments — responding quickly to last-minute requests while protecting the overall efficiency of the logistics schedule
- Participate in cross-functional planning meetings — contributing logistics expertise and movement capacity data to sales planning, equipment allocation, and customer commitment discussions
Documentation, Compliance & ERP System Management
- Prepare and maintain all logistics documentation — including delivery notes, collection reports, gate passes, movement permits, and transporter records — ensuring accuracy, completeness, and proper filing
- Ensure full compliance with UAE local transport regulations and company standard operating procedures (SOPs) for all equipment movements and transportation activities across the UAE
- Maintain the equipment movement tracker and update ERP/system records accurately and in real time — ensuring management, operations, and sales teams always have access to current, reliable movement data
- Support asset team in physical audits of equipment across yards and branches — verifying ERP records against physical inventory and resolving discrepancies promptly with supporting documentation
Vendor & Transporter Management · Inventory & Reporting
- Coordinate with third-party transporters and monitor their performance consistently — holding vendors accountable to agreed service levels, response times, and cost commitments
- Negotiate transport rates with external providers — maintaining cost control and achieving competitive pricing without compromising service quality or equipment safety during transport
- Track transporter invoices and reconcile movements with billing — ensuring all third-party logistics costs are accurately recorded, validated against movement records, and processed for payment on time
- Monitor yard stock of available, under-maintenance, and actively rented equipment — coordinating internal transfers between branches for demand balancing across the multi-location UAE operation
Qualifications & Requirements
Educational Requirements
- Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field — preferred for this Logistics Coordinator role in the UAE equipment rental sector
- Relevant logistics or supply chain certifications (CILT, APICS, CSCMP, or equivalent) are a meaningful professional advantage and will be given priority consideration
Experience Requirements
- 3–6 years of hands-on logistics coordination experience within the equipment rental or heavy equipment industry — with direct exposure to AWP, earthmoving, or construction equipment movement operations
- 3+ years of supply chain or logistics experience is specifically required — demonstrating a solid operational foundation in fleet coordination, route planning, and transporter management
- Experience handling inter-branch equipment movements across the UAE — familiarity with UAE transport regulations, emirate-level movement permits, and multi-location fleet coordination
Technical Skills & Core Competencies
- Working knowledge of ERP or logistics tracking systems — able to maintain real-time movement records, generate reports, and use system data for planning and performance monitoring
- Strong coordination and communication skills — able to manage multiple concurrent equipment movements across drivers, yard teams, transporters, and internal departments simultaneously
- Cost control and transporter negotiation skills — with a track record of managing third-party logistics vendor performance and achieving competitive transport rates in a UAE operating environment
- Planning and scheduling abilities — skilled at building efficient daily movement schedules that balance customer commitments, equipment availability, transport capacity, and cost targets
About the Employer — Leading Equipment Rental Company in Dubai UAE
This Logistics Coordinator opportunity is with an established equipment rental company operating across Dubai and the wider UAE — providing Aerial Work Platforms (AWPs), earthmoving machinery, scaffolding systems, and a broad range of construction equipment to major project sites, contractors, and developers throughout the country. In Dubai’s fast-moving construction market, reliable equipment logistics is a defining competitive differentiator — and this company is committed to delivering best-in-class fleet movement coordination, customer responsiveness, and cost-efficient transport solutions across its multi-branch, multi-emirate operation. The Logistics Coordinator will join a cross-functional team where their planning expertise, ERP skills, and transporter management capabilities will be directly valued, actively supported, and given the resources and systems needed to perform at the highest level.
Apply Now: If you are an experienced logistics coordinator with UAE equipment rental or heavy industry experience and are ready to take ownership of a high-impact fleet coordination role in one of Dubai’s most dynamic sectors, this opportunity is ready for you.
Who Should Apply?
- Equipment Rental Logistics Professionals: With 3–6 years of UAE logistics coordination experience in AWP, earthmoving, heavy equipment, or scaffolding rental companies — with inter-branch movement expertise
- Supply Chain Coordinators: With 3+ years of supply chain experience, ERP system proficiency, and GPS fleet tracking skills seeking a senior logistics coordination role in Dubai’s construction equipment sector
- Fleet & Transport Coordinators: With route planning, load optimization, transporter management, and KPI monitoring experience in a UAE multi-location logistics environment
- Logistics Documentation Specialists: With UAE transport compliance knowledge, gate pass and movement permit experience, and strong ERP data management skills in a rental or heavy industry context
- Bachelor’s-Qualified Logistics Professionals: Holding degrees in Logistics, Supply Chain, or Business — with relevant UAE experience and a proactive, cost-conscious approach to equipment movement coordination
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