Ready to rock the future with us? At Hellmann we put our people at the heart of everything we do, because for us, relationship matters. We are hiring a Warehouse Admin in Dubai, primarily responsible for the data entry and inventory of all stock, processing receipts, and documenting the details of all orders.
About the Role
Core Function: Data entry and inventory management for all stock movements
Scope: Receiving, issuing, and dispatching stock, plus freight company communication
Company Values: Caring, Entrepreneurial, Forward-Thinking, and Reliable
Global Family: Around 10,000 employees across 200+ locations worldwide
Career Opportunity in UAE Warehouse Administration & Logistics
Strategic Location: Dubai — a key hub within Hellmann’s global logistics network
Multi-Cultural Environment: A safe, inclusive, and diverse workplace culture
Cross-Functional Communication: Liaising with customers, suppliers, transport companies, and internal teams
Career Growth: Individual opportunities for growth and development within a global company
Position Overview
This Warehouse Admin role involves proactive communication with customers, suppliers, and transport companies, creating required documentation such as goods receipt notes and delivery notes, and ensuring workshop goods are accurately matched and receipted on the database. You will support planning and monitoring of goods dispatch, keep stock control systems up to date, prepare data entry and reports, and support monthly billing and finance-related tasks.
Why This Role Matters: As Warehouse Admin at Hellmann, you become part of a global logistics family of around 10,000 employees across more than 200 locations worldwide, apply strong data entry, inventory control, and documentation skills that keep warehouse operations running smoothly, build cross-functional communication skills liaising with customers, suppliers, and transport companies, contribute to accurate KPI reporting and finance-related tasks including billing support, and grow within a company built on caring, entrepreneurial, forward-thinking, and reliable values.
Key Responsibilities
Documentation & Data Entry
- Create and provide required documentation (goods receipt note, packing list, delivery note, etc.)
- Ensure workshop goods are accurately matched and receipted on the database
- Ensure correct and accurate data entry and report creation daily, weekly, and monthly
Inventory & Stock Coordination
- Support planning, coordinating, and monitoring receipt, order assembly, and accurate dispatch of goods
- Keep stock control systems up to date, ensuring inventory accuracy and efficient space utilization
- Report material discrepancies to the Team Leader/Supervisor and follow up with relevant departments
Communication & Finance Support
- Communicate proactively via email, phone, and in person with customers, suppliers, and transport companies
- Support monthly billing and finance-related topics such as cash vouchers
- Liaise with administrative departments or external vendors for supplies, repairs, or equipment
Qualifications & Requirements
Essential Skills
- Knowledge of health and safety standards, accurate reporting, and documentation
- Familiarity with material handling equipment and tools
- Vendor management, stock counts, and internal audit experience
- Interpersonal and communication skills, especially active listening
- Strong organizational, planning, and time management skills
- Attention to detail and accuracy
- Strong problem-solving skills with a solution-oriented approach
About Hellmann
At Hellmann, joining does not just mean becoming part of a global company — it is an invitation to shape the future of the logistics industry together. The Hellmann culture is based on four values: Caring, Entrepreneurial, Forward-Thinking, and Reliable. Become part of a FAMILY of around 10,000 employees in more than 200 locations worldwide. Inclusion and social diversity are firmly anchored values in the corporate culture, welcoming everyone regardless of gender, age, disability, religion, ethnic origin, or sexual identity. For the better. Together.
Career Excellence: Support accurate inventory and stock operations within Hellmann’s global logistics network in Dubai.
Who Should Apply?
- Detail-Oriented Warehouse Professionals: Comfortable with data entry and inventory documentation
- Stock Control Specialists: Experienced with stock counts, internal audits, and vendor management
- Strong Communicators: Skilled liaising with customers, suppliers, and transport companies
- Organized Team Players: Comfortable adjusting to changing customer requirements
- Problem-Solvers: Skilled resolving conflicts and disputes with a solution-oriented mindset
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