Deluxe Holiday Homes — Dubai’s leading holiday-home and property-management company managing over 700 premium short-term rental properties, with the wider Deluxe Homes Group operating licensed entities, a real-estate brokerage, and joint ventures across UAE and Armenia — is hiring a hands-on Procurement Administrator in Dubai, UAE. This full-time operational role covers supplier research and onboarding, quotation management, purchase order processing, inventory monitoring, compliance documentation, procurement reporting, and cross-departmental coordination across the group’s fast-growing property portfolio.
About Deluxe Holiday Homes — Dubai Property Management Leader
Portfolio: 700+ premium short-term rental properties managed across Dubai — a leading holiday home operator
Group Structure: Deluxe Homes Group — multiple licensed UAE entities, real estate brokerage, and joint ventures in UAE and Armenia
Function: Procurement Admin supports all purchasing across the property management and group operations functions
Compliance: Full adherence to company authorization matrix, procurement SOPs, and UAE industry-specific regulations
Scope: Supplier onboarding, purchase orders, inventory monitoring, logistics coordination, and procurement reporting
Career Growth & Property Procurement Impact in Dubai
Growing Company: Join a Dubai property management company actively expanding its premium portfolio and group operations
Broad Exposure: Manage procurement across a diverse, multi-entity property group — valuable cross-functional experience
Process Ownership: Contribute to procurement manual development, SOP improvement, and continuous process enhancement
Dubai Market: Build specialist procurement experience in one of the world’s most dynamic real estate and hospitality markets
Position Overview
The Procurement Administrator at Deluxe Holiday Homes in Dubai is responsible for the full day-to-day procurement cycle — researching and identifying suppliers, obtaining and comparing quotations, facilitating supplier onboarding and due diligence, processing purchase requisitions into approved purchase orders, tracking outstanding orders, maintaining procurement documentation and SOPs, monitoring inventory levels, coordinating with logistics for incoming shipments, liaising with internal departments on purchasing needs, preparing procurement reports, and resolving any supplier disputes or returns — all within a fast-paced, premium property management environment.
Why This Role Matters: As Procurement Administrator at Deluxe Holiday Homes Dubai, you are the operational backbone of purchasing across a 700+ property portfolio — ensuring the right supplies, services, and equipment are sourced at the right price from the right suppliers, every time. Your quotation management saves costs, your purchase order accuracy prevents disputes, your supplier database keeps vendor relationships organised, your SOP maintenance protects the company from compliance risk, and your procurement reporting gives management the purchasing visibility they need to run a premium property operation efficiently.
Key Responsibilities
Supplier Research, Onboarding & Database Management
- Research and identify potential suppliers that align with Deluxe Holiday Homes’ operational needs, quality standards, and budget requirements
- Obtain and compare quotations from multiple suppliers to ensure cost-effective, value-driven purchasing decisions across all categories
- Facilitate complete supplier onboarding processes — including due diligence checks, reference verifications, and documentation collection
- Maintain a fully up-to-date supplier database and track supplier performance metrics to support informed vendor management decisions
Purchase Order Processing & Authorization
- Process purchase requisitions received from all internal departments and convert them accurately into official purchase orders
- Ensure all purchase orders are reviewed and approved in accordance with the company’s authorization matrix and approval workflows
- Collaborate with suppliers to confirm all order details, agreed delivery dates, quantities, and costs before order confirmation
- Track all outstanding purchase orders proactively and follow up with suppliers to expedite deliveries when timelines are at risk
Documentation, Compliance & SOP Management
- Organise, file, and maintain all procurement-related documents accurately for easy retrieval, audit readiness, and compliance purposes
- Ensure all procurement activities fully adhere to company procedures and applicable UAE industry-specific regulations at all times
- Regularly update and maintain the procurement manual and all related Standard Operating Procedures (SOPs) to reflect current practice
- Prepare regular procurement reports detailing purchase activities, cost savings achieved, and supplier performance data for management review
Inventory Monitoring & Logistics Coordination
- Assist in monitoring inventory levels across the portfolio and proactively identify purchasing needs before stock shortages occur
- Collaborate with the inventory team to forecast future supply requirements based on portfolio growth and seasonal demand patterns
- Coordinate with the logistics team to facilitate the timely receipt, organisation, and storage of all incoming shipments
- Handle any supplier returns, exchanges, or disputes in a timely, professional, and cost-effective manner
Stakeholder Communication & Continuous Improvement
- Liaise with all internal departments to understand and accurately capture their product and service procurement needs
- Maintain open, professional communication lines with suppliers to ensure timely delivery and rapid resolution of any arising issues
- Contribute actively to the continuous improvement of procurement processes, tools, and documentation across the group
- Attend trade shows or supplier meetings as required to identify new vendors, assess market pricing, and strengthen supplier relationships
Qualifications & Requirements
Experience & Skills
- Prior experience in a procurement, purchasing, or supply chain administrative role — property management or hospitality sector experience is an advantage
- Strong organisational skills with the ability to manage multiple purchase orders, supplier relationships, and documentation simultaneously
- Excellent attention to detail for accurate purchase order processing, invoice checking, and compliance documentation management
- Good knowledge of supplier onboarding, due diligence procedures, and vendor performance monitoring best practices
- Proficiency in Microsoft Office (Word, Excel, Outlook) for procurement reporting, database management, and supplier communication
- Strong written and verbal communication skills for liaising with suppliers, internal teams, and management effectively
- Understanding of UAE procurement regulations, compliance requirements, and standard purchasing authorization processes
About Deluxe Holiday Homes
Deluxe Holiday Homes is Dubai’s leading premium holiday-home and property-management company, operating a portfolio of 700+ short-term rental properties across the city. As part of the wider Deluxe Homes Group, the organisation encompasses multiple licensed UAE entities, a real-estate brokerage, and joint ventures in UAE and Armenia — making it one of the most diversified and rapidly growing property management groups in the region. With a clear focus on professionalising its operations across finance, procurement, and supply chain, Deluxe Holiday Homes offers procurement professionals an excellent opportunity to build meaningful experience in one of Dubai’s most exciting and fast-growing real estate and hospitality companies.
Career Excellence: Join Deluxe Holiday Homes in Dubai and build a rewarding procurement career supporting the purchasing operations of one of the city’s premier property management companies — contributing to premium guest experiences across 700+ iconic Dubai rental properties.
Who Should Apply?
- Procurement Administrators: With hands-on experience processing purchase orders, managing supplier databases, and maintaining compliance documentation
- Property or Hospitality Procurement Staff: With purchasing experience in Dubai’s real estate, hotel, or short-term rental management sectors
- Supplier Onboarding Specialists: Skilled in conducting due diligence, reference checks, and building structured vendor management processes
- Inventory & Logistics Coordinators: Experienced in monitoring stock levels, forecasting supply needs, and coordinating incoming shipments
- SOP & Compliance-Focused Professionals: Who maintain accurate procurement documentation, update SOPs, and ensure full regulatory adherence
Recently Opening Job👇
Warehouse Supervisor Jobs Dubai 2026
Supply Chain Team Lead Jobs Abu Dhabi UAE 2026
Warehouse Administration Specialist Jobs Karlsruhe 2026
Dispatcher / Supply Chain Coordinator Jobs Nuremberg Germany 2026
